Executive Assistant
Job Title: Executive Assistant
Company: Pooling Requisition Only
Location: Remote (USA-based)
Employment Type: Full-Time
Position Summary
We’re seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to the Executive Team. In this pivotal role, you’ll serve as a trusted partner, ensuring the seamless management of daily operations while enabling the Executive to focus on strategic priorities.
If you excel in managing multiple tasks, communicating effectively, and maintaining discretion in a fast-paced environment, we want to hear from you.
Key Responsibilities
Calendar Management:
Coordinate and manage complex schedules, meetings, and appointments.Travel Coordination:
Arrange domestic and international travel, including flights, accommodations, and itineraries.Communication:
Act as the primary point of contact for internal and external communications on behalf of the executive.Meeting Support:
Prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.Document Management:
Draft, proofread, and organize presentations, reports, and correspondence.Project Coordination:
Assist with special projects, ensuring they stay on track and meet deadlines.Expense Management:
Handle expense reporting, budgeting, and financial tracking.Relationship Management:
Maintain strong relationships with key stakeholders, clients, and team members.Problem-Solving:
Anticipate needs and resolve operational challenges before they arise.
Qualifications
Education: Bachelor’s degree in business administration or communications or a related field is preferred.
Experience:
Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
Proficiency in [specific tools, e.g., Microsoft Office Suite, Google Workspace, project management tools].
Key Skills:
Exceptional organizational and time-management skills.
Excellent verbal and written communication abilities.
Strong attention to detail with the ability to prioritize and multitask.
Discretion and confidentiality when handling sensitive information.
Proactive and adaptable with a problem-solving mindset.
